General Information

New This Year at the Washington, D.C. Conference

First Timer's Session-Introduction to the Conference

Registration Elements Featured This Year

  • One-Day Conference Registration Fee
  • Function Ticket Request Procedure
  • Pre-Registration Participants Receive Confirmation Letter
  • Pick Up Name Badge and Confirmed Function Tickets at Registration

Conference Content Elements Featured This Year

  • Sponsor Showcases
  • Technology Showcases
  • NCSM State of the Organization
  • Recognition of All NCSM Sponsors on Tuesday Morning
  • Caucus Meetings on Tuesday Afternoon

Meeting Facilities

All NCSM Annual Conference activities and events will be held at the Walter E. Washington Convention Center, Washington, D.C. The convention center is located at:

801 Mount Vernon Place, NW
Washington, DC 20001

On-Site Registration and Check-In

Conference Material Distribution. All conference materials, including conference name badge, bags, programs and tickets will be distributed on site.

Advance Registration Check-In. If you pre-registered, bring your registration confirmation letter to pick up your conference name badge and tickets at the Registration Booths in the Washington Convention Center on Sunday, April 19, 2009, 4:00pm - 7:00pm.

On-Site Registration and Check-In.

SundayApril 19, 20094:00 pm - 7:00 pm
MondayApril 20, 20096:45 am - 5:00 pm
TuesdayApril 21, 20096:45 am - 12:15 pm
  2:15 pm - 5:00 pm
WednesdayApril 22, 20097:30 am - 10:30 am

Receptions and Meal Functions

There is no charge for sponsored functions: Monday's Box Lunch; Tuesday's Breakfast, Luncheon, or Reception; or Wednesday's Breakfast or Luncheon. This year, you will need to sign up for the events you want to attend. Tickets for the functions will be handed to you on site when you check-in or register, while supplies last. The number of tickets for each event is limited. If you receive a ticket to a function that you decide not to use, please return it to the on-site Registration Desk as early as possible prior to the function. Guest tickets are not available at any time. Only those who are fully registered for the conference are eligible to receive the free tickets for the sponsored events.


Location. All sessions are held at the Walter E. Washington Convention Center, Washington, D.C.

First-Come, First-Seated. Seating at all sessions is on a first-arrive, first-seated basis, so be sure to have alternate sessions in mind for all time slots. Note, because of fire codes, no one will be allowed to remain in a session unless a seat is available.

Updates. Information on our Web site will be updated as new information becomes available. Session times and locations will be posted by the end of the year. A program book, including the most current session descriptions, will be distributed to attendees on site at check-in and registration.

Sponsor Display Area

The Sponsor Display Area has become an integral part of the educational services NCSM provides members. Conference attendees can examine current resources, explore trends and practices, review products and services, and engage in discussion with representatives from NCSM's elite sponsor partners. Be sure to make time in your schedule to visit the NCSM Sponsor Display Area. Wear your badge to gain entrance.

Hours:Monday, April 20, 11:00am - 5:00pm
 Tuesday, April 21, 8:30am - 12:15pm and 2:15pm - 4:00pm

ADA Services

NCSM is committed to ensuring that our Annual Conference is fully accessible to all persons. If you require an interpreter or special services that are described under the ADA (Americans with Disabilities Act), please contact our staff (see Questions or Concerns) by March 25, 2009. After this date requests for services cannot be guaranteed although every effort will be made to accommodate requests. Please identify the service you require and include your name, address, phone number and email address.

Volunteers Needed On Site

Volunteering at the NCSM Annual Conference is a rewarding experience providing you with opportunities to network and make new friends. Linda Fulmore, the Volunteer Recruitment and Management Chair and NCSM 2nd Vice President, is recruiting volunteers who would like to assist in one or more of the following activities.

  • Conference Bag Preparation (Sunday, 12:00pm - 2:00 pm)
  • Conference Bag Stuffing (Sunday, 2:00pm - 4:00 pm)
  • Advance Registration Check-In (Sunday, 4:00pm - 7:00 pm)
  • On-Site Conference Registration (Sunday, 4:00pm - 7:00pm and Monday-Wednesday all day)
  • Registration Tear Down (Sunday)
  • Ticket Takers at Meals and Receptions (Monday, Tuesday or Wednesday)
  • NCSM Exhibit Booth Prep

Sign up as a volunteer.

Questions or Concerns

Please contact an NCSM representative. Each will be happy to assist you.

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